Sunbeam Centre, and its satellite Departments adhere to both Federal and Provincial legislation regarding privacy, confidentiality and consent to disclosure information, e.g., Freedom of Information/Protection of Privacy Act, Child & Family Services Act and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, Personal Health Information Protection Act, and Personal Information Protection & Electronic Documents Act.
We strive to ensure that we respect our clients’ privacy.
Accountability – Sunbeam Centre is accountable, and all employees are responsible for protection of client information. Sunbeam Centre’s Executive Director is the agency’s Privacy Officer.
Identifying purpose – Sunbeam Centre will identify to a client, the information being collected and shall identify same before or at the time information is collected.
Consent – Sunbeam Centre understands that the knowledge and consent of a client is required for the collection, use or disclosure of information, unless it is required or permitted by law.
Limiting Collection – Sunbeam Centre’s collection of information will be limited to those details necessary for the purpose identified, and collected by fair and lawful means. Information collected, retained or disclosed may only be used for the disclosed purpose for which is was collected unless a client has consented, or when it is required by or permitted by law.
Accuracy – Clients’ information will be maintained as accurate, complete and up to date, as is necessary to fulfill the purposes for which it is to be used.
Safeguarding – Client/s’ information must be protected by security safeguards that are appropriate to the sensitivity level of the information.
Openness / Inquiries – Sunbeam Centre will make information available to clients concerning the policies and practices that apply to the management of their information. Clients may direct any inquiries with respect to the privacy policies by contacting the Privacy Officer.
WHAT WE COLLECT
In general, Sunbeam Centre may collect information such as: name, address, how to contact, gender, age, health card number, health status (physical, behavioural, emotional and developmental), family details, and the services used/involved. It may also include opinions or beliefs, and eligibility for services.
HOW WE USE / DISCLOSE COLLECTED INFORMATION
Sunbeam Centre may use information collected to:
In all cases Sunbeam Centre will seek your consent before collecting or disclosing information.
HOW WE STORE INFORMATION
Information collected is entered into an electronic secure database and access the information for the uses described above. We may also use this database without identifying a person’s name, to plan, research and evaluate programs and to train our staff.
Excerpted from SRDC-AD-ge-073